MCG Committee Meeting Minutes
Committee Meeting: Museum in Docklands
15 November 2007
1. Present: Debbie Richards, Alex Bromley, John Williams, Jon Pratty, Bryan Wills, Mia Ridge, Angus Kneale
Apologies: Linda Ellis, David Dawson, Ross Parry, Mike Ellis
2. Matters Arising
Policy of using conference calls for meetings working well. Continue to have a face to face meeting at seminars and conferences with virtual meetings in between.
AK would like to produce invoices centrally. Agreed in principle. AK and JW to discuss between meetings.
Year of reflection - Announcement will be made at AGM for ideas from the membership relating to how the group is structured and how it communicates. Committee suggested a feedback form on the website for storing responses.
ACTION: JP, RP, MR and ME to decide on structure of form within 2 weeks.
ACTION: JP to re-write DR's announcement to AGM and post on website to prompt responses.
Budget:
AK announced that the balance was currently £6172.18
Auditing - accounts will be audited but there will be circumstances where invoices have not been paid.
Committee Costs
These can be mitigated by having meetings in the afternoon when travel cheaper. Also have meetings centrally.
ACTION: JP to produce a page on the website explaining Committee Costs/Expenses.
JW to produce a budget for the group but JP pointed out that priorities need to be established first, after the membership evaluation exercise.
ACTION: AK to come up with budget headings in readiness for drafting budget for 2008/9.
Domain Name
JP recommended that Mia Ridge and Mike Ellis be responsible for controlling this.
3. Report from Secretary
JW gave a membership report. Membership will now run for 12 months after you renew. Currently 125 members after this morning's registrations.
ACTION: MR to look at methods of people buying membership online.
4. Newsletter
JP would like to see what results come out of evaluation exercise before producing next newsletter. It was also noted that 1 in 10 people still wanted printed version of newsletter.
5. Spring Meeting 08
To be held in Swansea, 23rd April 2008. JW has managed to persuade the museum to treat the meeting as internal' and therefore to include catering.
ACTION: JW and AB to take forward planning of the event.
6. Autumn Meeting 08
To be held at London Transport Museum, probably 16th November 2008.
7. UK Museums and the Web 08
JP put out a call for requests for speakers from both within and outside the museum sector.
8. Webmaster
The committee welcomed Mia Ridge and Mike Ellis as the new Webmasters.
ACTION: MR and ME to work together with JP and RP to divide tasks.
9. AOB
AK has had a request form the list group ART NET to become child' of MCG list. The committee also mentioned TASI as a possible link.
ACTION: take into evaluation exercise and consider where MCG list fits in with other similar groups.
JP has had a request from ICHIM (http://www.ichim.org/) to start a partnership with MCG.
ACTION: JP to explore possible links and report back.
BW suggested that a members meal be arranged for the evening following the meeting, not before, in order to ensure sufficient numbers. This Autumn's meal had been cancelled due to lack of numbers.
Alex Bromley
19 December 2007